Your needs are expanding along with your business. Now is the ideal moment to make sure your staff has the digital tools they need to be safe, connected, and productive. The correct productivity software may make all the difference when it comes to email management, file sharing, meeting scheduling, and securely storing documents. Google Workspace vs Microsoft 365 for work efficiency is frequently the deciding factor due to the abundance of choices.
Though in somewhat different ways, both systems facilitate file sharing, communication, and teamwork. The way your team completes tasks will determine which option is best. This covers working from home, at an office, or someplace in between. The Microsoft Office vs Google Suite tools that your staff is already familiar with and favors will also play a role. Both G Suite vs Office 365 alternatives will probably work in your setting, but it’s crucial to pick the one that promotes productivity and teamwork the most.
With a 50% market share, Google Workspace is generally more well-liked by companies than Microsoft 365, which has a 45% market share. Google Workspace is used by companies such as Facebook, YouTube, and Twitter. The Google Workspace is more popular, even though big businesses also utilize Microsoft 365.
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Google Workspace vs Microsoft 365: What are Both Suites?
Before getting into the main Google Workspace vs Microsoft 365 comparison, we think it is better for you to understand the key concepts and workings of both suites.
What is Google Workspace?
The cloud-based productivity suite Google Workspace, formerly known as G Suite, was created to facilitate simple, instantaneous collaboration. Gmail, Google Docs, Drive, Sheets, Slides, and Google Meet are among the products it offers. For smooth productivity, all of these products are compatible with many devices.
Google Workspace’s collaborative, user-friendly feature distinguishes the platform from rivals and make it perfect for novices. Therefore, we’ve come up with the G Suite vs Microsoft 365 comparison.
You may utilize Google Workspace’s large cloud storage for business documents and your professional email account, which is another important function.
As long as you have access to a browser or the specific mobile app you need to utilize in the Google Workspace suite (such as the Google Calendar app to modify your calendar), you may use Google Workspace features from any device because they are entirely online. Check out Temok’s one of the best and most affordable Google Workspace premium services.
Google Workspace is perfect for companies and entrepreneurs looking for innovative ways to boost their processes since it interfaces with a wide range of third-party apps. It is the best alternative to Office 365.
Google Workspace’s interaction with Google services is what makes it unique. While working, you get access to Google Analytics, Search Console Insights, and Google search reports. Let’s talk about Microsoft Office in our Google Workspace vs Microsoft 365 comprehensive guide.
What is Microsoft 365?
Microsoft 365, formerly recognized as Office 365, is intended for companies that want strong security, robust desktop applications, and cutting-edge functionality. It comes with online and offline versions of Microsoft Word, Excel, PowerPoint, Teams, Outlook, and OneDrive. For companies that handle complicated papers or require robust compliance controls, this package is ideal.
Many of the Microsoft 365 suite’s apps will already be well-known to many PC users. Word, Excel, and PowerPoint have become staples in many offices and are among the most eminent applications worldwide. These software programs can be utilized in the cloud with Microsoft 365. This makes working while on the road easier and turns outdated office software into cutting-edge collaborative tools.
Working on significant projects from any device is made simple for you and your team by the hybrid system of desktop software solutions and web browser apps. Additionally, Office 365 has an administration interface that makes it simple to manage:
- Safety
- Permissions for users
- Observance
Microsoft 365’s desktop-first strategy makes it stand out when compared to Google Workspace in the Google Workspace vs Microsoft 365 comparison. It provides rich offline capability and works well with Windows computers. Businesses that value data protection would benefit greatly from its sophisticated security and compliance capabilities.
Microsoft 365 vs Google Workspace: Understanding Key Differences!
Let’s break down major Google Workspace vs Microsoft 365 differences so that you can better understand on choosing the right productivity suite for your business.
Core Applications
Web-based applications such as Gmail, Google Docs, Sheets, Slides, and Google Meet are the main emphasis of Google Workspace in our Microsoft Office vs Google Suite comparison. Because these technologies are made for real-time collaboration, several people may work on the same document at once. Because everything is stored in the cloud, there is less need for desktop applications or local storage.
Microsoft 365 also offers strong desktop editions of Word, Excel, PowerPoint, and Outlook. Those who need offline functionality and lots of document creation might like the desktop programs because of their more advanced tools for thorough editing and formatting. Although there are internet and mobile Android versions as well, the desktop programs give greater flexibility for more complex tasks. Microsoft is the clear winner in this Google Workspace vs Office 365 section.
Pricing & Plans
Customers can choose from a variety of packages offered by both platforms, depending on the size and storage requirements of their company. The cost of each Microsoft 365 vs Google Workspace platform will differ based on how many people use it and how much storage your business needs.
Depending on Google Workspace vs Microsoft 365 for small business plans, Google Workspace prices range from $6 to $18, whereas Microsoft 365 fees range from $6 to $22. However, Google Workspace also offers an enterprise pricing option that is offered directly to the customer. This makes it a great alternative to Office 365.
This is the breakdown of prices:
| Plans | Google Workspace | Microsoft 365 |
|---|---|---|
| Business Starter/Business Basic | $6 Monthly | $6 Monthly |
| The Business Standard/Business Standard | $12 Monthly | $12.50 Monthly |
| Business Plus/Business Premium | $18 Monthly | $22 Monthly |
Take into account the following Google Workspace vs Microsoft 365 for small business elements while deciding on the most economical package for your company:
- More data storage capacity is available with Google Workspace. For instance, you would pay $18 a month for 5 TB of storage for your whole company with Business Plus. Microsoft 365 subscriptions, on the other hand, provide 1 TB of storage per user.
- Fulfilling the potential. The number of participants in a Google meeting might range from 100 to 500, according to the plan you choose. You may record with the Business Standard and subscriptions as well. Microsoft Teams can accommodate up to 1000 users. Any plan permits the recording of meetings.
- Number of users. Since the monthly fee is per user, it’s important to think about how many people will need to utilize the plan and whether it would have a big impact on costs.
Also Read: Google Workspace Business Starter: The Ultimate Tool For Business Growth
3. Functionality And Features
There are several helpful tools for project management and teamwork in Google Workspace vs Office 365. Both Google Workspace vs Microsoft 365 systems have similar functionality since they aim to serve as a one-stop shop for your company’s productivity demands. For instance, G Suite vs Microsoft 365 both include these essential tools:
- Cloud-based storage
- Business email
- Calendars
- Builders of presentations
- Word processors
- Builders of forms
- Video conferences
- Webinars
- Features of security
Every strategy, of course, has certain special components. In general, Office 365 offers stronger security measures, such as defense against ransomware. Device management is another feature it provides.
In the meantime, Google Workspace provides a more comprehensive approach to meeting and appointment scheduling.
Also Read: Microsoft Exchange vs Outlook: What’s The Difference?
Usability
Google is famous for producing programs that are easy to use and intuitive. Workspace maintains this reputation by using straightforward interfaces and prompts for both digital and mobile apps. In general, it features a simple experience design that makes it simple for new users to use.
Even while working offline, Google Workspace’s cloud-based features like auto-saving and auto-sync are useful.
The more sophisticated Google Workspace vs Microsoft 365 capabilities and possibilities that Office 365 provides call for a more intricate presentation. Customers may have to navigate several menus and wizards, particularly when utilizing complex capabilities. Many people are already aware of Office 365’s functionality because it is built on well-known Microsoft products like Word and Excel. This lowers the hurdle to entry by making it simpler for users to begin using Office 365.
Document Production And Collaboration
In the duel between G Suite vs Office 365, Google Workspace excels in real-time collaboration, whilst Microsoft 365 provides more robust apps.
If you’re working with a team that needs to modify documents quickly, Google Docs is unrivaled. Similarly, Google Sheets is the ideal application for collaborative spreadsheet work.
However, if you want complex formatting, Microsoft Word continues to serve as the industry standard. Word not only provides a greater variety of document editing and production options, but it also includes hundreds of configurable templates.
Similarly, Microsoft Excel provides more extensive formatting choices, including more templates and chart formats.
Email Management
The email client in Google Workspace, Gmail, has an extremely simple and easy-to-use design. Anyone may use it with ease thanks to AI-powered reply recommendations, a “snooze” mode, and settings to stop email sends. You can also do webmail to Gmail configuration.
Compared to Gmail in Google Workspace vs Microsoft 365, Microsoft Outlook provides a more complete email management solution with sophisticated scheduling, organizing, and Office program interaction functions.
Outlook has built-in calendars and contacts that function nicely together. Outlook offers several tools and automation features that can help you better manage your email. Microsoft Outlook offers a more complete solution for consumers who communicate mostly via email.
Storage
Plans for Google Workspace are reasonably priced in Google Workspace vs Office 365, with monthly rates as low as $6 per user, which is quite competitive. For accounts with five or more people, it comes with 1 TB of storage per user, 30GB of Gmail, and 100GB of Google Drive storage. For most small to medium-sized firms, this is more than enough.
On the other hand, Microsoft Office 365 offers a more sophisticated security management hub and data retention features at the corporate level, particularly for businesses seeking further data control and compliance.
Security And Conformance Protocols
Strong baseline security features offered by Google Workspace include data encryption, two-factor authentication (2FA), and safe admin controls. Additionally, it enables eDiscovery and archival vaults.
With enterprise-grade compliance technologies like Microsoft Defender, Data Loss Prevention (DLP), and sophisticated auditing capabilities, Microsoft 365 stands out. It’s frequently the go-to option for sectors like banking and healthcare that have high compliance requirements.
Keeping all of your company’s data safe is crucial for your digital workspace. By offering data privacy protections, specific administrative roles, and authentication processes, Google Workspace vs Microsoft 365 both put their users’ security first.
Higher-tier Office 365 plans do come with extra security analytics, which may be helpful for large companies with intricate security needs.
Workspace still offers strong privacy safeguards to keep your data secure on the cloud, even while Office 365 offers a wider range of security measures.
Conclusion: Choosing the Right Suite
The Google Workspace vs Microsoft 365 comparison truly comes down to your team’s workflow and the products you use most frequently. If your company relies on desktop applications and needs sophisticated security and compliance capabilities, Microsoft 365 is a good option in Office 365 vs Google Workspace. On the other side, Google Workspace is designed to be flexible and collaborative, providing a simplified cloud-based experience that allows your team to stay connected from any location.
We make it simple to integrate Gmail, Google Drive, and tools like Search Console Insights if your team already utilizes them. No technical expertise is necessary to link Google Workspace to your domain, activate it straight from your hosting panel, and manage everything in one location with Temok. Comment below which suite you think is best while comparing Microsoft Office vs Google Suite. Moreover, you can also choose which you think is better, the MS suite or the MS Office suite.
FAQs (Frequently Asked Questions)
Which Is Better, Google Workspace Or Microsoft 365?
For the Business Plus subscription, Google Workspace provides endpoint management as one of its increased security features in Google Workspace vs Microsoft 365. Microsoft 365 has more comprehensive security overall and is better at identity verification and authentication. There is a two-step verification option. There is multifactor authentication available.
What Is The Main Drawback Of The G Suite?
Dependency on internet access, restricted offline capability, data privacy issues, a learning curve for new users, and certain difficulties integrating with non-Google goods are some possible drawbacks.
Why Migrate From Google Workspace To Office 365?
For bigger enterprises, in particular, switching from Google Workspace to Microsoft 365 provides improved security, compliance, and integration possibilities. Microsoft 365 is a superior option for people with complicated security and regulatory needs since it offers additional features. It includes specialist compliance tools and enhanced threat prevention.
Can Google Replace Microsoft Office?
Indeed, Google Workspace can successfully take the place of Microsoft Office for a large number of people. Similar to Word, Excel, and PowerPoint, Google Workspace provides a suite of cloud-based apps, including Docs, Sheets, and Slides. For most basic to intermediate needs, Google Workspace offers a powerful, free alternative to Microsoft Office. It happens where accessibility and collaboration are top concerns. However, Microsoft Office may still have a minor advantage in some specialist areas, such as complex formatting or data analysis.