Develop Advanced Excel Skills, Functions & Tips to be a Spreadsheet Pro

12 min read

Doesn’t matter if you are planning to pursue your career as a data analyst, want to leverage new expertise at work, or desire to transform your budget for the household into a very impressive well-oiled machine, learning data analysis capabilities with Excel functions, and tools and formulas will surely scale-up the operational efficiency of your tasks. The core purpose of this entire article is to light the pathway through the dense and complex jungle of formulas and functions of Microsoft Excel which makes it the most loveable and hateful desktop software at the same time. Here you are about to discover the best things to know about Excel. Here are the top 11 to develop advanced Excel skills that will surely increase and enhance your data analysis capabilities, making you a spreadsheet professional. Along with Excel advanced skills I have mentioned some functions, formulas, and tips that will help you save your precious time and energy.

Now, below is the Excel skills list, with screenshots to help even more. Enjoy!

1. Pivot Tables

You are required to spend 4hr to get proficient with this skill, PivotTables is one of the basic Excel skills to ace, yet it justifies and is worth all the trouble. You can utilize them to sort, tally, aggregate, or average information put away in one huge spreadsheet and show them in another table, cut however you need.

Where to discover it: Select a Pivot Table from the “Tables” segment of the Insert tab once you have a table of information. The flexibility of PivotTables is the element that makes them so amazing. You just drag and drop applicable column information to make the table arrangement you need.

A PivotTable will consequently group similar information, giving you snappy rundowns from a long table. For instance, on the off chance that you had a table brimming with sales & marketing data related to your website and each line was an item and a specific amount, in a few clicks you could show all the information added and group by item (something that would take any longer simply utilizing formulas or functions). (As a notice, ensure your information is perfect first!)

Pivot Tables

2. Flash Fill 

Microsoft Excel built up its very own psyche in 2013, which is flawlessly shown by this component.

Let’s assume you have two sections of names and you have to develop email addresses from them all. With Flash Fill, you can take care of business for the principal line, and Excel will work out what you mean and do it for the rest (have a look at the screenshot beneath). Pre-2013, this was conceivable however depended on a mix of capacities (FIND, LEFT, and so forth). Thusly is a lot quicker and will dazzle individuals.

Flash Fill

Where to discover it: If Flash Fill is turned on (File Options Advanced) it should simply begin functioning as you type. Or on the other hand, make it go physically by clicking Data > Flash Fill, or Ctrl-E.

3. Filters

Explore information in a table rapidly. Filtering adequately shrouds information that isn’t important to you.

For the most part, there’s worth, for example, ‘Blue vehicles,’ that you’re searching for, and Filters will raise those and hide the rest. In any case, in most recent versions of Excel, you can now additionally channel on number qualities (for example is more prominent than, top 10%, and so forth), and cell shading.

Filtering turns out to be all the more remarkable when you have to channel more than one section in the mix, for example, the two hues and vehicles, to locate your blue vehicle. Alt DF is the alternate route (simpler than it sounds—gives it a go, squeezing the keys all together as opposed to all together).

Conditional Formatting and Sorting fill related needs. Arranging includes re-masterminding your spreadsheet, which is nosy and may not be attractive. Contingent arranging brings perception. Filtering is quick and powerful. Pick well.

Where to discover it: Apply channels by going to “Sort and Filter” in the Data tab.


4. Conditional Formatting

Conditional Formatting changes the shading of a cell and its substance is given a specific condition. For instance, you should feature any negative numbers in red or cells that contain a specific word. Conditional formatting makes this a breeze and comprehend information in a loud world. Moreover, it can be modern. However, even the easiest shading changes can be colossally valuable. Assume you have volumes sold by deals staff every month. Only three ticks can uncover the top 10% of salesmen by execution and tee up an important business conversation. Where to discover it: On the Home tab in the “Styles” segment.

Conditional Formatting


The count cells with specific properties. For instance, you need to discover how regularly a specific entry shows up in a rundown. COUNTIF will take a look at the rundown and tally it if it coordinates your picked criteria. It’s a brilliant capacity, easy to learn, and one you’ll use again and again while breaking down information. How it functions: The syntax for COUNTIF is =COUNTIF(range [range of numbers you are looking at], criteria


6. Charts

A wide range of charts is available in Microsoft Excel. Many people get by with Column, Bar, Pie, Scatter graphs, and Line. With Bar, Column, Pie, and Line outlines, you simply need a solitary arrangement of numbers to produce a chart. With the help of a Scatter, you need two arrangements of related information to look at (for example weight versus stature). Charts are one of the best approaches to show the information analysis you’ve directed. Words and tables recount a story, yet a picture tells a thousand words; that is the thing that graphs are accomplishing for your information examination. Where to discover it: Start investigating charts from the “Charts” area of the Insert tab.



Adds cells with specific properties. Like COUNTIF, these properties include: being a sure number or word (generally helpful), being above/beneath specific qualities, not rising to a worth (<>), and so forth. Like COUNTIF, SUMIF is unimaginably helpful when you need to pull out rundown data from huge datasets. In the model picture underneath, we are including the deals that coordinate the classification.

How it functions: The structure for SUMIF is: =SUMIF (go, criteria [the criteria figuring out which cells to add], aggregate range [the cells to include together]



Errors like (#VALUE! 0000, #DIV/0! #REF! etc.) appear to be quite ugly and can disturb calculations to work (e.g. summing over a range of values with a single #DIV/0!). You don’t have to worry about these kinds of errors as you can easily avoid them by utilizing =IFERROR (). This function provides the user the capability of wrapping any formula in IFERROR to remove those ugly error codes below is a clear example: 


If this above VLOOKUP was giving some kind of an error, it will now return a blank cell. Within these Excel functions, the quotation marks do return the relevant data inside them, so if the user doesn’t put any data between these quotation marks as a result it gives an empty cell which is pretty genius right?


9. Slicers

The PivotTable>Slicers perform the same functions as Filters—they allow the user to display and hide certain data as required. But instead of some dull drop-down dropbox, slicers provide nice and really big friendly buttons for making the entire user Excel experience easier and nicer. Moreover, these pivot table slicers update the user with the current filtering state so that you are well aware of what data is inside and out of these pivot table reports. Where to find it: Add a slicer to your PivotTable from the “Filters” section of the Insert tab.


10. Power Pivots

This is a ground-breaking highlight that carries much more capability to PivotTables (for example COUNTROWS) and additionally prepares the capacity to manage a lot bigger informational sets.

For instance, say you had a huge number of lines of unsorted data—a lot for Excel to deal with—you could have these spared in an Access or SQL database. Utilizing Power Pivot, you can maneuver this information into Excel and afterward run PivotTables and Charts straight off that information.

You can likewise make connections between numerous tables, so on the off chance that you have a little information in one database and other information in another, no issue. Unite them in Power Pivot and show your investigation utilizing PivotTables and Charts.

Generally, for BI and Excel experts it is the best feature of Excel so far. On the off chance that you need to quit fooling around about information investigation, at that point, you have to invest some energy in finding a workable pace Power Pivot.  Where to discover it: Access it from the Data tab under “Data Tools”.

Power Pivots

11. Sparkline

A Sparkline is a small graph in a worksheet cell that gives a visual portrayal of the data chosen. Sparklines help indicate patterns in a progression of qualities, for example, regular increments or diminishes, financial cycles, or to feature the greatest and least qualities. Sparklines can be shown as lines or segments and can likewise speak to any negative qualities. Position a Sparkline close to its information for the most prominent effect. Where to discover it: Add your first Sparkline to the user table from the “Sparklines” segment of the Insert tab.


Develop Advanced Excel Skills to Consider

The above-mentioned top Excel skills are highly beneficial, but they are just the basics there is a lot more to this powerful program and things it can do. Looking forward to develop advanced Excel skills, functions, and formulas? Then you should start with these 5 advanced Excel functions:

Index Match

This formula is termed to be the blend of two capacities in Excel. You can go through it to glance at a value in a major table of information and return a related value in that table. This is the most useful Excel function for data analysis.

Goal Seek

Goal Seek answers “consider the possibility that” situations. It includes changing qualities in cells to perceive how those progressions will influence the result of functions on the worksheet.

If you know the outcome that you need from a function, yet don’t know what information the recipe needs to get that outcome, that is the place the Goal Seek highlight comes in.

Macros in Excel VBA

If you have assignments in Excel that you have to do over and over again, you can record a large scale to mechanize those undertakings. This encourages you to cut down on irritating or tedious busy work so you can concentrate on increasingly significant things!

A macro is stated to be an activity or a lot of activities that you can run the same number of times as you need. At the point when you make a large scale, you are recording your mouse snaps and keystrokes. The macro would then be able to be spared and run at whatever point it is required.


INDIRECT is a progressed Excel formula used to change a content string into a substantial reference. Taking an example, you can utilize it to change over a reference gathered as content (for example ‘Sheet2!B1’) into a worth reference. Along these lines, Excel knows to discover the incentive from the cell in A1 as opposed to regard it as content.

Get External Data (From Web)

Information that you need to use in Excel may not generally be put away in another Excel exercise manual. Here and there that information may exist remotely, for example in an entrance document, in a database, or possibly on the web.

This information can be brought into Excel effectively utilizing the ‘Get External Data’ utility. The fundamental advantage of interfacing with outer information is that you can intermittently examine it in Excel without having to more than once duplicate it, which can be tedious and blunder inclined.

Developing MS Excel skills isn’t enough you can save time and effort by implementing these Easy Excel Tricks:

Add New Row / Column

Add New Row / Column

It is quite obvious that you know how to add a new column or row to your spreadsheet but again it wastes a lot of time in a situation where you have to embed more than one of these by rehashing this activity X number of times. The most ideal route is to drag and select X lines or segments (X is at least two) if you need to include X lines or segments above or left. Right-click the featured lines or sections and pick Insert starting from the drop menu. New lines will be embedded over the line or to one side of the section you originally chose.

Speedily Move & Copy Data in Cells

If you need to move one section of information in a spreadsheet, the quick route is to pick it and move the pointer to the border, after it goes to a crossed bolt symbol, drag to move the segment openly. Consider the possibility that you need to copy the information. You can press the Ctrl button before you drag to move; the new segment will duplicate all the chosen information.

Speedily Delete Blank Cells

Some of the default information will be clear, for different reasons. On the off chance that you have to erase these to look after precision, particularly while computing the normal worth, the quick path is to sift through every blank cell and erase them with a single tick as this is one of the basic things to know about Excel. Pick the segment you need to channel, and go to Data>Filter, after the descending catch appears, fix Select All, and afterward get the last alternative, Blanks. Every single clear cell will show right away. Return to Home and click Delete straightforwardly, every one of them will be evacuated.

Vague Search with Wild Card

Again, it is quite obvious that you are well aware of how to start the search by utilizing Ctrl + F short keys yet there are two principle trump cards—Question Mark and Asterisk—utilized in Excel spreadsheets to enact an unclear hunt. This is utilized when you don’t know about the objective outcome. Question Mark represents one character and Asterisk speaks to at least one character. Consider the possibility that you have to look through Question Mark and Asterisk as an objective outcome. Remember to include a Wave Line in front.

Generate Unique Value in Column

Generate Unique Value in Column

 You know about the key capacity of Filter, however, scarcely any individuals utilize the Advanced Filter, which will be over and over-applied when you have to channel a one-of-a-kind value from information in a section. Click to pick the section and go to Data->Advanced. A spring-up window will appear. Click Copy to another area, which ought to be as per the second red rectangular territory. At that point determine the selected area by writing the value or by tapping the area and choosing a button.

Data Validation Function

To hold the legitimacy of information, at times you have to limit the information’s worth and offer a few hints for additional means. For instance, viewers on your e-commerce store should extend from 18k and 60k. To guarantee that information outside of this fig run isn’t entered, go to Data->Data Validation->Setting, input the conditions, and move to Input Message to give prompts like, “If it’s not too much trouble input your fig with an entire number, which should go from 18k to 60k.” Users will get this brief when balancing the pointer right now and get an admonition message if the inputted data is inadequate.

Fast Navigation with Ctrl + Arrow Button

At the point when you click Ctrl + any bolt button on the keyboard, you can hop to the edge of the sheet in various ways. On the off chance that you need to hop to the main concern of the information, simply attempt to click Ctrl + descending catch.

Transpose Data from a Row to a Column

You would utilize this skill on the off chance that you need to transpose information to show signs of improvement show; notwithstanding, retyping all information would be the exact opposite thing you would need to do if you realize how to utilize the Transpose work in Paste. Here is how: duplicate the region you need to transpose and move the pointer to another clear area. Go to Home->Paste->Transpose, if you don’t mind note that this capacity won’t initiate until you duplicate the information first.

Hide Data Thoroughly

Hide Data Thoroughly

 Pretty much every advanced Excel user knows well how to shroud information by right-clicking to choose the Hide work, however, this can be effortlessly seen if there is just a smidgen of information. The best and least demanding approach to conceal information completely is to utilize the Format Cells work. Pick the territory and go to Home->Font->Open Format Cells->Number Tab->Custom->Type ;;; – > Click OK, at that point all the qualities in the region will be imperceptible and must be found in the review region alongside the Function button.

Compose Text With &

A confounded plan is pointless, as long as you most likely are aware of how to utilize & it. You can make any content openly with this symbol. If you have four segments with various writings, consider the possibility that you need to create them into one incentive in one cell. Initially, find the cell that is to show the created outcome, utilize the detailing with and as appeared in the screen capture underneath. Snap Enter: all writings in A2, B2, C2, and D2 will be created together to become LizaUSA25@ in F2.

Transforming the Case of Text

With all the skills shared here, I’ve attempted my best to dodge complicated formations. In any case, there are still some basic and simple definitions to show you, similar to UPPER, LOWER, and PROPER, which can change writing for various purposes. UPPER will underwrite all characters, LOWER can change content to all lowercase and PROPER will just underwrite the main character of a word.

Input Values Starting with 0

At the point when an input value/fig begins with zero, Excel will erase the zero as a matter of course. As opposed to resetting the Format Cells, this issue can be effectively settled by including a solitary statement mark in front of the initial zero.


In this article, I have enlisted the top-performing and most useful Microsoft Excel tips to develop advanced Excel skills, functions, and formulas that will surely help you establish a bright career as a spreadsheet pro or a highly qualified data analyst. I hope this guide serves your purpose and If you have any queries, or suggestions to add, please feel free to comment below.  

One thought on

Develop Advanced Excel Skills, Functions & Tips to be a Spreadsheet Pro

  • Hammad Mohsin

    Microsoft Excels domains as a spreadsheet has yet to be truly tested, certainly not by Corel’s Quattro pro (still sold today in WordPerfect office pro) the source tools from Apache or LibreOffice, or even by Googles Sheets (the spreadsheet part of GoogleDrive.

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